Chapter 6: Reviewing, Editing, and Publishing Your Presentations

Once you have created a RealPresenter presentation, you may want to know how to revise it before you show it. This chapter shows you how to review the presentation to see if it is satisfactory, change narration for certain sections, and make it public. You will also learn how to use the Manage Presentations dialog to help you keep track of all presentations you create with RealPresenter.

Reviewing Your PowerPoint Presentation

Now that your presentation is complete, you will want to play it and review it to see if it fits your expectations. Remember, you must have the latest version of the RealPlayer installed in order to properly view the presentation.

To review a presentation:

In the Review, Edit, Publish, and Announce Your Presentation dialog that opens when you are finished recording, click Play Your Recorded Presentation.

RealPlayer opens and begins the presentation. The following picture shows an example presentation being played in RealPlayer.

Every presentation created with RealPresenter has a basic format that allows your audience to either watch the entire presentation from beginning to end or to easily navigate to a desired section with a quick mouse click.

Presentations have these elements:

Table of Contents-each slide or Web page that is narrated is listed in a frame next to the presentation. When the viewer clicks on the name of each slide or Web page, the presentation skips to and begins playing that section.

Author's E-mail-the author's name can be clicked on to allow the viewer to send an e-mail to the creator of the presentation

Slides (PowerPoint presentations only)-the main part of the presentation, the PowerPoint slides, appear in the large frame

Video Window (not shown)-your video narration appears alongside your presentation
Look and listen carefully to make sure that you recorded every slide correctly.

Editing Presentations

Sometimes you will make a mistake during recording, or sometimes you just want to change what you said during a particular section of a presentation. RealPresenter gives you the opportunity to edit a presentation that you have created, re-recording narration for slides or Web pages. You can also delete a slide or Web page that you have narrated.

Note
You can only change the narration or delete sections, you cannot add new slides or Web pages to an existing presentation.

	Note
You can only change the narration or delete sections, you cannot add new slides or Web pages to an existing presentation.

This section introduces you to the editor and shows you how to use it to change an existing presentation.

The RealPresenter Editor

The RealPresenter Editor is where you can re-record or delete a portion of your presentation. The editor works similarly for both PowerPoint presentations or for Web Tours. The following is a description of the main parts of the RealPresenter Editor.

Slides List-lists all slides in the presentation by image filename, or if you are editing a Web Tour presentation, shows a list of the narrated Web pages

Video Window-shows the video input from your video camera

Audio Record Level-the recording volume of your audio input

Record Controls-Play, Re-Record, Pause, or Stop

Content Window-a window separate from the Editor window that shows the currently selected PowerPoint slide or Web page from your presentation

Re-Recording a PowerPoint Presentation

The RealPresenter Editor allows you to re-record over one PowerPoint slide at a time. All other slides in the presentation are unchanged until re-recorded.

To re-record a slide:

In the Review, Edit, and Publish Your Presentation dialog that opens when you are finished recording, click Change the Narration for Selected Slides.
The Editor opens with the first slide in the Slides content window. The Slides list highlights the first slide.
Navigate to the portion of the presentation you wish to edit by clicking on the name of the slide in the Slides list.
Click the Play button to experience the current audio and/or video associated with this slide.
Click the Re-Record button when you are ready to record over the current narration.
Read the new script for this slide and click Stop when finished.
Repeat the above steps for every slide that needs to be re-recorded.
To delete a slide, simply select it in the Slides list and click the Delete button.

Once you are satisfied with your new presentation, save it onto your computer. To save a presentation, click Done.

Note
If you feel that you may need a back-up of your original presentation, make sure to save it under a different name. For example, locate the presentation at c:\Program Files\Real\RealServer\Content\RealPresenter\ [your user name]\[your presentation].Make a copy of the folder and rename it to [your presentation]_Backup before you edit the presentation.

	Note
If you feel that you may need a back-up of your original presentation, make sure to save it under a different name. For example, locate the presentation at `c:\Program Files\Real\RealServer\Content\RealPresenter\ [your user name]\[your presentation].`Make a copy of the folder and rename it to `[your presentation]_Backup` before you edit the presentation.

Re-Recording a Web Tour Presentation

This section shows you how to use the RealPresenter Editor to re-record part of any Web Tour presentation.

To re-record a narration for a Web page:

In the Review, Edit, Publish, and Announce Your Presentation dialog that opens when you are finished recording, click Change the Narration for Selected Web Pages.
The RealPresenter Editor opens. A list of Web sites used in the presentation is included, and your Internet browser opens with the first Web page showing.
Navigate to the portion of the presentation you wish to edit by clicking on the Web page in the list.
Click the Play button to experience the current audio and/or video associated with this slide.
Click the Re-Record button when you are ready to record over the current narration.
Read the new script for this Web page and click Stop when finished.
Repeat the above steps for every Web page that needs to be re-recorded.
To delete a Web page, simply select it in the Slides list and click the Delete button.
Once you are satisfied with your new presentation, save it onto your computer. To save a presentation, click Done.

Publishing a Presentation

The real purpose of creating presentations is for other people to view them. RealPresenter gives you the opportunity to publish your presentations to a Web page that allows people to click on the one they want to watch. This Web page is a list of available presentations, both recorded and live.

There are two types of places where you can publish a completed presentation. You can simply publish it to your own local computer, and RealPresenter will allow a small number of people to view the presentation, or you can publish the presentation to a remote RealServer (RealPresenter Plus only), giving you a much wider audience. This section shows you both publishing methods.

Publishing Locally

When you publish a presentation locally, you allow people with access to your computer to view the presentation. For your audience to view the presentation, they must be connected via a Local Area Network (LAN) and within a firewall, if one exists. Ask your network administrator for more information about your network.

Up to fifteen people (or twenty-five if you are using RealPresenter Plus) can view your locally-published presentation at one time. They view it when your machine is running and after you complete the following procedure for local publishing. Once you turn off your machine, your audience cannot access the presentation.

To publish a presentation for a local audience:

In the Review, Edit, Publish, and Announce Your Presentation dialog that opens when you are finished recording, click Publish Your Presentation Over the Web.
The Publishing Wizard opens.
Select Local if you want your presentation to be available to people who can access your computer.
Click Finish to publish the presentation.
A RealServer is started on your machine and runs until you turn off your computer.

Shutting Down the Local RealServer

By default, the local RealServer runs continuously whenever your computer is turned on and Windows 95 or Windows 98 is running. You can set up RealPresenter to not run the RealServer, however. This setting is not available with Windows NT or Windows 2000.

To shut down the RealServer by default:

In the main window, click on Change Default Settings.
The Presentation Settings dialog opens.
Select the Other tab.
Deselect the option to have RealServer running all the time and click OK.
This change will only take effect when you reboot your computer.

Publishing to a Remote RealServer

When you publish to a remote RealServer, you are uploading your presentation to another computer that will act as the host for your audience. This computer is configured with RealNetworks RealServer software that allows for a larger audience and also allows people outside of your network to view the presentation.

Contact your server administrator to learn more about publishing to a specific RealServer.

To publish a presentation for a remote audience:

In the Review, Edit, Publish, and Announce Your Presentation dialog that opens when you are finished recording, click Publish Your Presentation Over the Web.
The Publishing Wizard opens.
Select Remote and click Next.
The RealServer Remote Information dialog opens.
In the Remote Server Information dialog, enter the following information about the remote RealServer.

Additional Information
Your network administrator will have all of the information you need to set up a connection to a RealServer. Print out this page and give it to your administrator.

RealServer Host Name or IP Address: the name of the server (for example, real.server.com)

RTSP Port: the port used to stream your presentation

Encoder Port: the file transfer port used to upload the presentation

RealServer Content Mount Point / Directory: the directory on the RealServer where all content files will be located
When all information is entered, click Next.
The RealServer Remote Information dialog opens.
In the FTP Server Information dialog, enter the following information about the FTP Server that you will use to upload the files.

Additional Information
Your network administrator will have all of the FTP Server information as well.

FTP Host Name or Host IP Address: the name of the FTP server (for example, ftp.server.com)User Name: name that gives you access to the FTP server

Password: password to use the FTP server

FTP Port: the port used to upload your presentation

Directory Path: the directory you will use to upload your files to
Once the information is entered, click Next.
Review all of the publishing information on the Publishing Summary page of the Publishing Wizard.
Click Finish to upload your files and complete the publishing process.

	Additional Information
Your network administrator will have all of the information you need to set up a connection to a RealServer. Print out this page and give it to your administrator.

	Additional Information
Your network administrator will have all of the FTP Server information as well.

Announcing a Presentation via E-mail

Once you have created a presentation and published it to a Web site, it is time to tell your audience how to find it. You can use RealPresenter and your e-mail application to announce that a presentation is ready to be viewed.

To announce a presentation:

In the Review, Edit, Publish, and Announce Your Presentation dialog that opens when you are finished recording, click Announce the Availability of Your Presentation.
Your e-mail application opens. An e-mail is created containing a URL link to your presentation. It will also contain the start time if you are broadcasting a live presentation.
Enter the e-mail addresses of people you want to notify.
Send the e-mail.

Keeping Track of Presentations

RealPresenter gives you an easy way to access all presentations that you create. This chapter shows you how to use the Manage Presentations dialog to view, unpublish, and delete presentations.

Introduction to the Manage Presentations Dialog

This section shows you how to open the Manage Presentations dialog and gives you an overview of its different features.

You can open the dialog by clicking the Manage Your Presentations button from the RealPresenter main window. There are two tabs in the Manage Presentations dialog: the Recorded Presentations tabs and the Live Presentations tab.

Recorded Presentations Tab

This tab shows you all recorded presentations created and stored on your computer.

The following information appears in this dialog:

Title-name of the presentation

Length-time needed to play the presentation

Last Modified-when the presentation was last created or edited

Type-whether it is a PowerPoint or Web presentation

Local Folder Name-the file name and directory of the presentation on your computer

Additionally, the following buttons are available:

Play button-plays the selected presentation in your RealPlayer

Edit button-allows you to change the narration and order of your presentation's slides or Web pages.

Publish button-allows the selected presentation to be seen by your audience.

UnPublish button-removes the selected presentation from the published list; the presentation is not deleted

Announce button-tells your audience via Outlook or e-mail that the selected presentation is available

Delete button-removes the selected presentation from your computer

Edit Presentation Information button-allows you to change and information about your presentation, such as title, author, and copyright information

Live Presentations Tab

This tab shows all pending live presentations that will be shown from your computer.

The following information appears in this dialog:

Title- the name of the presentation

Scheduled Broadcast Time-when the broadcast is scheduled to begin

Additionally, the following buttons are available:

Announce-click to e-mail people regarding your broadcast

Delete-delete a live presentation

Schedule a New Presentation-click to schedule a new live broadcast

Edit Server Information-allows you to change the information about the server that will broadcast the live presentation

Waiting Room-click to enter a waiting room for a scheduled broadcast

Unpublishing a Presentation

If a selected presentation is published to your local machine and available to your audience, you can use the Manage Presentations dialog to unpublish it. This feature removes the presentation from the published list and prevents others from viewing it. The presentation still exists, however.

To unpublish a presentation from a remote RealServer, contact the server administrator to have it removed.

To unpublish a presentation from your local machine:

Open the Manage Presentations dialog.
Select a presentation from the list. Make sure the presentation is published.
Click the Unpublish button.
The selected presentation is no longer published.

Deleting a Presentation

If you don't need a particular presentation anymore, RealPresenter allows you to remove it from your computer.

To delete a presentation:

Open the Manage Presentations dialog.
Select a presentation from the list.
Click the Delete button.
You are asked if you are sure you want to delete the presentation.
Click Yes.
The presentation is deleted from your computer.